Job Posting

Boston, MA

Administrative Assistant

We are looking for a responsible Administrative Assistants to perform a variety of administrative and clerical tasks for a nonprofit.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors

Requirements

  • Proven experience as an Administrative Assistant
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Bilingual, English/Spanish a plus
  • Max. file size: 300 MB.
  • This field is for validation purposes and should be left unchanged.

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